GLADSTONE CAREERS EXPO EVENT EXHIBITOR REGISTRATION FORM

On behalf of our partners and local schools in the Gladstone region, EQIP will be hosting the annual Gladstone Careers Expo on Tuesday 17^th May 2022 at the CQUniversity Marina Campus, Bryan Jordan Drive, Gladstone.

The event will commence at 8.30am and concludes at 3.30pm. Over 1000 Year 10-12 students from 10 high schools in the region are expected to attend.

Please submit this form by no later than Friday 18 March 2022. Book/Website content form, logo and images due by Friday 25 March 2022.

EXHIBITOR INFORMATION

Company Name *

ABN *

First Name

Last Name

Position

Phone *

Mobile

Email *

What stall will you require?

EXHIBITOR ATTENDEES

Name

Phone

Email Address

Name

Phone

Email Address

Name

Phone

Email Address

Name

Phone

Email Address

SITE BOOKING

Exhibitor package cost: *

Standard Site $400 (Approx 2m x 2m site space, 1 table, table cloth, 2 chairs)Medium Site $650 (4m x 2.5m site space, 2 tables, table cloth, 2-4 chairs)Medium Site - Large Industry Rate $800 (4m x 2.5m site space, 2 tables, table cloth, < 6 chairs)Priority Partner $1200 (Priority exhibition space, 3 tables, table cloth, <6 chairs, power, priority website position in exhibitor section, logo on front page and full A5 page editorial feature in Gladstone Careers Expo Book)Community Services - Charity $50 (Outdoor site space available for eligible not-for-profit community support and/or volunteer services, BYO marquee, tables and chairs. DGR status required. Call to discuss)Additional Exhibitor Package Inclusions: • Site package outlined above may include power if required • Catering including morning tea, lunch, coffee/tea station • Half A5 page editorial in the Gladstone Careers Expo Book • Featured in the Exhibitor section of the Gladstone Career Expo website • Logo included in advertising with local print and online media

PAYMENT

Prices listed are inclusive of GST. An electronic tax invoice will be issued when registration is submitted. Payment will be due 14 days from date of invoice unless otherwise arranged. All payments are to be finalised prior to event date.

Contact person for invoicing: *

Puchase Order Number (if applicable):

Invoice to be emailed to: *

Other invoicing instructions / requests:

Payment Method *

Bank DepositPaypal (credit card)Note: EQIP does not have the facilities to accept credit card or eftpos payments.

EXHIBITOR STALL PREFERENCES

Preferences will be taken into consideration however cannot be guaranteed. Education/Training providers are generally located upstairs and preference is given based on package and/or sponsorship level. The Grand Court is reserved for priority exhibitors and may have limited spaces available.

If you are a previous exhibitor - do you have any preference on where you would like to be located for the Expo? (restrictions apply)

Do you have a preference on exhibitors you would like to be located next to / away from? (where possible)

Number of tables required: *

Number of chairs required: *

Do you have your own branded tablecloth/s or do you require these to be provided for the day? *

Do you have a marquee or vehicle and would you be interested in an outdoor site? *

Event exhibitors will be provided with catering at the event. Please advise if your attendees have any dietary requirements: *

RISK MANAGEMENT

On behalf of CQU, EQIP is required to ensure all event stakeholders meet their obligations under the Work Health and Safety Act 2011 and that a suitable written risk assessment is completed in consultation with all event stakeholders. Please complete the following risk assessment questions and EQIP will collate all event exhibitor responses for one submission to CQU for the use of their facilities.

ESSENTIAL SERVICES

Do you need access to power for your event stall? (Not available with Standard Sites) *

Does your exhibit require any particular access considerations for set-up? * i.e. large displays, vehicles, space or power requirements.

If yes, provide details of requirements, i.e. standard electricity access, 3-phase power, height requirements. Note: extension cords and installation requirements are the event exhibitors’ responsibility.

INSURANCE

Please upload proof of current public liability insurance

No file chosen

SITE INDUCTION

A site induction will be held onsite at CQUniversity at 8am on the morning of the event. All event exhibitors will be required to attend to hear the same general information about emergency procedures, first aid, hazard/incident notification procedures, and other relevant procedures.

Please confirm you will be onsite at 8am to attend induction? *

The Gladstone Careers Expo is an alcohol free event. Please confirm that you will comply with this event requirement. *

Confirmed

STALL SET-UP AND EVENT STALL MANAGEMENT

Stalls need to be fully set up by 8am on the day of the event. The venue will be open from 2-5pm the day prior to the event for those wishing to set up early, or from 7am on the event date. Please advise when you will be setting up:

If there are loose objects or exposed cords and other hazards at your event stall (while setting up, during the event or setting down after the event) this will pose a potential risk of injury to event exhibitors, patrons and other personnel. When setting up your event stall confirm that you will: *

Restrain / remove loose objects from heights while setting up, during event, and after eventNotify event organisers if event stall installation is required at a height (refer next section)Check your event stall area for slip, trip and fall hazards prior to eventEnsure good housekeeping during and after eventAll cords and equipment will be maintained to ensure a hazard free zoneIdentify and escalate to event organisers any potential hazards outside your stall and in the event area in general

WORK AT HEIGHTS

When setting up your event stall will you need to set up event stall installation at height requiring the use of ladder or elevated work platforms? *

If yes, falls from heights or objects falling from heights could pose a potential risk to event exhibitors, patrons and other personnel. Provide specific details of the work at height required:

If yes, please acknowledge:

Eliminate work at height where possible or use safer methods such elevated work platformsEnsure use of ladders/stools etc. are minimised where possible, in good condition with suitable load ratingEnsure work surface even, adequate lighting, good access and housekeeping in the area

MANUAL HANDLING

It is important that all event personnel are aware of correct manual handling techniques prior to handling equipment and materials. All event exhibitors will be required to minimise risk of injury from manual tasks: • Identify hazardous manual tasks • Assess the risk • Identify and implement controls with a focus on elimination and design • Monitor and review the situation

Please acknowledge that you understand these manual handling risk management principles and will comply with safe manual handling techniques while onsite at CQUniversity during the Gladstone Careers Expo? *

GAS CYLINDERS

(Used for portable BBQ’s / helium balloons etc.)

Will you supplying/using gas cylinder(s) for equipment demonstration at your event stall? *

If yes, it is important that the equipment is fitted and used correctly, including safe storage and transport of gas cylinders. Please confirm purpose of equipment:

Acknowledgement:

If LPG bottles required (i.e. BBQ’s) use only ‘SwapNGo’ gas bottlesEnsure only competent persons fit, use, remove & store gas bottlesEnsure cylinders placed away from direct sunlight and ignition sourcesPlease check:

HOT WORK

At your event stall, will there be any of the following:

Unattended flames/fire hazard *

Flammable liquids and gases / heat sources *

Build-up of static electricity *

Fireworks or pyrotechnics *

If yes to any of the above, please provide details:

EXCESSIVE NOISE

There are noise restrictions in the surrounding community and event exhibitors are required to notify EQIP of any potentials event stall installations that may have an impact upon noise levels.

Will you install any equipment that could be in excess to acceptable noise levels? *

If yes, please provide details:

MEDIA PERMISSIONS

Footage, photographs or quotes may be used for media or marketing purposes to promote the Gladstone Careers Expo and EQIP Gladstone. Media or marketing purposes include advertising and editorial in a range of publications, including newspaper, magazine and digital mediums, online content including website and social media, media releases, and event and interview footage produced by third parties for the specific promotion of the Gladstone Careers Expo. EQIP’s Facebook page and website are publicly accessible by all internet users. Facebook page: https://www.facebook.com/EQIPGladstone Websites: https://gladstonecareersexpo.com/ and http://eqipgladstone.com.au/careers-expo/

On behalf of the individual identified in the Exhibitor Information section, does the person signing this form grant consent to EQIP to use, record and disclose recorded footage, photographs or quotes obtained by the organisation and/or its approved representatives, as part of the Gladstone Careers Expo? *

STUDENT PRIZES

Students attending on the day have the opportunity of entering a prize draw. Entry requires students to have genuine conversations with stall exhibitors based on their careers interests. After speaking with stallholders students will receive a stamp on their Career Passport and upon leaving the expo will place passport into prize draw.

If you are able to donate anything towards a student prize please provide details below and an EQIP representative will be in touch. All prizes are appreciated, big or small.

BOOKLET AND WEBSITE CONTENT

As per site package, each exhibitor will be given a half or full-page ad in the A5 published Careers expo booklet that will be distributed to all students, as well as local schools. A ‘Booklet and Website Content’ Form will be sent to you to complete, this must be returned by no later than ?? March 2022 with company logo and relevant images. Failure to return the required documents by the due date may exclude your organisation from being advertised in the booklet. A proof of the booklet page design will be sent to each exhibitor, with a minimum 72-hour approval period before going to print.

Please confirm that you have read and understand this requirement. *

Confirmed

ACKNOWLEDGEMENT

Tick to acknowledge *

The information provided in this form is true and accurate. I am aware of my risk management obligations and will comply with all work health and safety procedures when setting up, during the event and when setting down.

GLADSTONE CAREERS EXPO EVENT EXHIBITOR REGISTRATION FORM

EXHIBITOR INFORMATION

EXHIBITOR ATTENDEES

SITE BOOKING

Exhibitor package cost: *

PAYMENT

Prices listed are inclusive of GST. An electronic tax invoice will be issued when registration is submitted. Payment will be due 14 days from date of invoice unless otherwise arranged. All payments are to be finalised prior to event date.

Payment Method *

EXHIBITOR STALL PREFERENCES

Preferences will be taken into consideration however cannot be guaranteed. Education/Training providers are generally located upstairs and preference is given based on package and/or sponsorship level. The Grand Court is reserved for priority exhibitors and may have limited spaces available.

RISK MANAGEMENT

ESSENTIAL SERVICES

INSURANCE

SITE INDUCTION

A site induction will be held onsite at CQUniversity at 8am on the morning of the event. All event exhibitors will be required to attend to hear the same general information about emergency procedures, first aid, hazard/incident notification procedures, and other relevant procedures.

The Gladstone Careers Expo is an alcohol free event. Please confirm that you will comply with this event requirement. *

STALL SET-UP AND EVENT STALL MANAGEMENT

If there are loose objects or exposed cords and other hazards at your event stall (while setting up, during the event or setting down after the event) this will pose a potential risk of injury to event exhibitors, patrons and other personnel. When setting up your event stall confirm that you will: *

WORK AT HEIGHTS

If yes, please acknowledge:

MANUAL HANDLING

GAS CYLINDERS

(Used for portable BBQ’s / helium balloons etc.)

Acknowledgement:

HOT WORK

At your event stall, will there be any of the following:

EXCESSIVE NOISE

There are noise restrictions in the surrounding community and event exhibitors are required to notify EQIP of any potentials event stall installations that may have an impact upon noise levels.

MEDIA PERMISSIONS

STUDENT PRIZES

BOOKLET AND WEBSITE CONTENT

Please confirm that you have read and understand this requirement. *

ACKNOWLEDGEMENT

Tick to acknowledge *

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